Since 2017, the rules for working with cash register systems have changed. Now sellers will have to work with online cash registers, which will transmit all information about payments to the Federal Tax Service in electronic form through the fiscal data operator.
New models of online cash registers (unlike EKLZ) have a fiscal drive. It stores all information about calculations and transmits it electronically through the fiscal data operator to the tax authorities. You can now use your own as a cash register mobile phone or tablet.
What do you need to operate an online cash register?
First you need to enter into an agreement with the Fiscal Data Operator. You must conclude an agreement before you decide to register the cash register with the Federal Tax Service. Before July 1, 2017, you will need to deregister the current cash register with the Federal Tax Service. Then find out whether it is possible to upgrade it or purchase a new online cash register. Then register the new cash register with the Federal Tax Service. Now this can be done via the Internet and even at any tax office.
You can find out whether your cash register is subject to modernization on the website of the Federal Tax Service of Russia in the “Cash register equipment” section, on the websites of the cash register manufacturer or the central service center.
The model of your online cash register must be indicated in the cash register register approved by the Federal Tax Service, and the cash register itself must be used at the place of settlement with the buyer at the time the payment is made by the same person.
How does an online cash register work?
The new procedure for using cash registers has changed the rules and procedure for working on cash register equipment. CCPs can now produce not only cash receipts, but also strict reporting forms.
The operating procedure of the online cash register involves issuing an electronic receipt and sending it to the buyer (to his e-mail or mobile phone). Now cash receipts will indicate the fiscal document number, the fiscal attribute of the document, the shift number, the serial number for the shift, the type of taxation and other details.
A mandatory element of a cash register receipt is a QR code, thanks to which any buyer can check the legality of the purchase being made. The cash receipt must be generated no later than 24 hours from the moment the report on the opening of the shift is generated.
Information about each punched check is stored in fiscal accumulator. If your Internet suddenly goes off, you can continue to work on your cash register, making payments to customers. All data on settlements will be in the fiscal storage device, which will save all information for 30 days and, when the connection is restored, will transfer it through the fiscal data operator to the Federal Tax Service.
After 30 days without communication, the cash register's fiscal drive is blocked.
How to use a new cash register
Before starting work, the cashier must issue a report on the beginning of the shift, and at the end of the working day - a report on closing.
As soon as the cashier punches the check, the check data immediately goes into the cash register’s fiscal storage device and is transmitted to the fiscal data operator (OFD) via the Internet.
The OFD sends a response to the cash desk about receiving the information and at the same time transmits the data to the Federal Tax Service. If your connection is lost, the data is stored in the fiscal drive for up to 30 days and sent to the OFD as soon as the connection is restored.
The OFD stores information about transferred checks for 5 years, after which it is destroyed.
Who can work without an online cash register?
Until July 1, 2018, online cash registers may not be used:
- organizations and individual entrepreneurs performing work and providing services to the public, subject to the issuance of strict reporting forms;
- organizations and individual entrepreneurs engaged in trading using vending machines (vending);
- Individual entrepreneurs using the patent tax system.
Online cash registers will not be used for the sale of newspapers and magazines; valuable papers; travel documents; at markets, fairs and exhibition complexes; peddling trade; shoe repair; caring for children, the sick and elderly, and in many other cases.
In hard-to-reach areas, cash register systems may not be used, and in areas remote from communication networks, work on new cash registers is used without submitting fiscal documents to the Federal Tax Service.
Work with cash register requires certain skills. The cashier must know all the intricacies of working with cash registers, be able to fill out the cashier-operator log, take Z and X reports and, of course, have experience in closing a cash register.
How to operate a cash register
Preliminary preparation of the KKM for operation is carried out by a specialist from your technical service center (TSC). When putting the cash register into operation, cashiers are present - financially responsible persons. A representative of the central service center checks the serviceability of the cash register, tests it in operation and enters the data for the required receipt details.
Working with cash registers can only be entrusted to employees who have undergone special training (for example, at a central service center or simply in the process of being inducted into a position). An agreement on full financial responsibility must be concluded with cashiers. If you are a director or an individual entrepreneur, you can personally work at the cash register.
Responsibilities of the director and cashier when working with cash registers
Before you start working with the cash register, the key to the cash register is kept with you. Before starting work, you, your deputy, the administrator on duty or the chief (senior) cashier (depending on the size of your business) give the cashiers against receipt:
- keys to the cash register and cash drawer;
- bills and coins for change;
- necessary accessories for operating and maintaining the cash register (receipt tapes, ink ribbon, tools such as cleaning brushes and tweezers for removing stuck tape).
In addition, before working at the cash register, you or your authorized representative are obliged, together with the cashier:
- check the readings of sectional and control counters with the data in the cashier-operator’s book for the previous working day;
- enter this data in the book for the current day and certify with your signatures;
- draw up the beginning of the control tape - indicate on it the type and number of the cash register, the date and time of start of work, meter readings;
- close the lock on the cash meter readings;
- Make sure the cash register is in working order and ready for use.
After that, you give the cashier the keys - he can start working.
How to create an X-report in KKM
The X-report shows which transactions were carried out and for what amounts, and allows you to control revenue. The cashier takes out the first X-report at the beginning of the day, after he connects the cash register to electricity, makes sure that the numerator shows zeros, threads the receipt and control tape, checks the date and, if necessary, corrects it manually. The X-report at the beginning of the day will coincide with the data from the cashier-operator’s journal (form KM-4) for the previous day.
You can shoot not only a full X-report, but also separately for each department or product, as well as for cashiers. You can request such a report any number of times during the day - for example, at the end of each shift. Unlike the Z-report, the X-report does not reset revenue.
When outputting the X-report, its data is reconciled with the actual amount of revenue in the cash drawer. The last X-report is taken at the end of the day during the final reconciliation of revenue (during collection).
Online cash register 54-FZ Business.Ru in 1 day! You can get a convenient application in one click. This includes support for a cashier-seller, a convenient warehouse program and an online cash register with a fiscal drive.
How to operate a cash register
At the beginning of working with a cash register, the cashier punches several zero checks to check the serviceability of the cash register. Make sure that your cashiers calculate and tell customers the total amount of the purchase, specify the payment method (cash or card), and if suddenly the cash register does not accept cards, they warn customers about this. Also make sure that cashiers give customers receipts if you don't want to be fined.
When is an act in form No. KM-3 needed?
An act on the return of funds to customers in the KM-3 form is drawn up in one copy at the end of the day when the proceeds are handed over. The cashier signs it, and you approve it. Act KM-3 will be needed only if:
- the client refused the purchase and issued a return;
- The cashier made a mistake.
In the second case, the cashier must promptly knock out the correct check and give it to the client. A check with an error is canceled and filed with the act (since checks quickly fade, it is better to copy them immediately).
Form KM-3 includes information about the cash register, the cashier, and your accounting program. The act also includes the number and amount of each check.
Closing the cash register. How to create a Z-report in KKM
At the end of the day, you need to check the receipts at the cash register with the cash register readings. You can do this using the X-report. Then a cashier's Z-report is compiled, which contains:
- control register data at the beginning and end of the day;
- amount of revenue;
- information on the total amount of money and checks returned to clients, canceled checks;
- information about discounts.
The cashier will not hand over the proceeds until the Z-report is completed. The end of the control tape (printout) of the Z-report is signed, it indicates the type and number of the cash register, readings of control counters, amount, revenue, date and time of completion of work. Based on this report, other reporting forms are filled out - for example, a cashier-operator log.
Cashiers hand over money and a cash report in form KM-6 to the senior (chief) cashier. If you have one or two cash registers, the proceeds are handed over directly to the collector. Then the cashier needs to fill out the log, check the condition of the cash register and prepare it for tomorrow, disconnect the cash register from the network, cover it with a cover and hand over the keys to you against signature.
How to fill out the cashier-operator log
The rules for keeping a cashier-operator's journal are similar to the rules for filling out a cashier-operator's book that was used before. A log is created for each cash register separately or one common for all cash registers.
IN general case this register is maintained in form No. KM-4, but it is allowed to fill out the cashier-operator’s journal in the abbreviated form No. KM-5 if the cash register is installed on the store counter. Waiters at catering outlets also use the KM-5 uniform.
Entries in the cashier-operator's journal are made in ink or a ballpoint pen, without any blots; corrections are certified by the signatures of the cashier and management (that is, your autograph).
If one journal is kept for all cash registers, entries are made in the order of numbering of cash registers. Naturally, all information is entered into chronological order.
The magazine, along with other important documents, for example, a cash register passport, should be kept with you.
The journal is filled out daily after the Z-report is taken at the cash register. It contains data on revenue, checks returned by clients, and the number of zero checks per day or per shift. The journal also reflects information about shortages or surpluses if the results of the amounts on the control tape diverge from the revenue.
Ekaterina Annenkova, auditor certified by the Ministry of Finance of the Russian Federation, expert on accounting and taxation of the information agency "Clerk.Ru". Photo by B. Maltsev, news agency “Clerk.Ru”
Many enterprises carrying out trading operations sooner or later face in their work the need to install and use cash registers.
If a company is going to start selling products and services for cash for the first time, then it needs to have a clear understanding of the features of registering and using cash register systems.
The procedure for using CCP is regulated by the following provisions:
- Law of April 25, 2003 No. 54-FZ “On the use of cash register equipment when making cash payments and (or) payments using payment cards.”
- Decrees of the Government of the Russian Federation dated July 23, 2007. No. 470 “On approval of the Regulations* on the registration and use of cash register equipment used by organizations and individual entrepreneurs", defining:
- requirements for cash register equipment used by organizations and individual entrepreneurs,
- the procedure and conditions for its registration and application when making cash payments (settlements using payment cards) in cases of sale of goods, performance of work or provision of services in the territory of the Russian Federation.
CCP must apply* when they make cash payments and (or) payments using payment cards in the following cases:
- sales of goods,
- execution of work,
- provision of services,
*In some cases, according to current legislation, companies or individual entrepreneurs can do without the use of cash register systems. So, from 01/01/2013.Certain provisions of the Federal Law of June 25, 2012 came into force. No. 94-FZ “On amendments to parts one and two Tax Code Russian Federation and separate legislative acts Russian Federation".
According to Article 5 of Law No. 94-FZ, paragraph 1 of Clause 2.1 of Article 2 of Law No. 54-FZ has been amended, according to which those individual entrepreneurs who apply the patent taxation system (in terms of types of activities falling under PSN).
Before you start using cash register payments, the cash register must be registered with the Federal Tax Service at the location of the organization (at the place of residence of the individual entrepreneur). If a cash register is registered by a separate division of the company, then you need to contact the Federal Tax Service at the location of such a separate division.
To do this, you must submit to the tax office statement on registration of cash register equipment. Its form was approved by the Order of the Federal Tax Service of the Russian Federation dated 04/09/2008. No. MM-3-2/152@ “On approval of application forms for registration of cash register equipment, cash register equipment accounting books and cash register equipment registration cards.”
According to clause 1 of article 2 and clause 1 of article 3 of Law No. 54-FZ, organizations and individual entrepreneurs can only use those cash registers that are included in State Register.
At the same time, the Federal Tax Service in its Letter dated February 18, 2013. No. AS-4-2/2696@, reminds that from 01.01.2013. The Decree of the Government of the Russian Federation of December 17, 2012 came into force. No. 1319, which amended the Regulations* on the registration and application of cash register devices used by organizations and individual entrepreneurs, regarding the abolition of a visual control device - the “State Register” sign.
Accordingly, from 01/01/2013, the presence of the “State Register” sign on the body of the cash register is not mandatory and the cash register must be registered with the Federal Tax Service without this sign.
*Approved by the Decree of the Government of the Russian Federation dated July 23, 2007. No. 470.
In our article we will look at the procedure for registering a cash register with the tax authorities and talk about the necessary set of documents for this procedure. We will also give some recommendations for working with cash registers, which will be useful for those who are just starting to work with cash register equipment.
In addition, situations in which the use of CCP can be dispensed with will be considered.
The procedure for registering a cash register with the tax office
According to clause 15 of the Regulations on the registration and use of cash registers, to register a cash register*, the user submits to the Federal Tax Service an application for registering a cash register and a copy thereof.*Excluding credit institutions.
An application to the Federal Tax Service is submitted:
- by location legal entity or its separate division (if the cash register is registered for the division),
- at the place of residence individual,
- passport of the cash register subject to registration,
- an agreement on its technical support concluded by the user and the supplier (technical service center).
Simultaneously with the registration of the cash register, the tax office issues to the user cash register registration card, and also returns the documents attached to the application.
The forms of the accounting book and registration card, as well as the application form, are approved by Order of the Federal Tax Service of the Russian Federation dated 04/09/2008 N MM-3-2/152@.
According to clause 16 of the Regulations, re-registration and de-registration of cash registers are also carried out upon application by the user within 5 working days from the date of submission of the application. It is provided to the Federal Tax Service where the cash register was registered. The application is accompanied by a KKT passport and registration card.
The registration, re-registration and de-registration of a cash register is made in the cash register’s passport, which is certified by the seal of the Federal Tax Service.
The deregistration of the cash register is also noted in the accounting book and registration card, which remains with the Federal Tax Service.
An employee of an organization or individual entrepreneur who will submit documents for registering a cash register must have an identification document (passport) and a power of attorney from the organization to register a cash register.
In addition to the above documents, the Federal Tax Service is usually asked to present:
- Certificate of state registration legal entity,
- Certificate of registration with the tax authority,
- A document confirming the ownership/right to use the premises (lease agreement, certificate of ownership), in which it is planned to install the CCP,
- Journal of the cashier-operator according to form No. KM-4,
- EKLZ passport,
- KKM version passport and additional sheet to it,
- Cash register registration card.
In any case, before going to the Federal Tax Service, it seems reasonable to clarify exactly what requirements your tax office specifically imposes on the package of documents required for registering a cash register.
In addition to providing a package of documents, you must also provide the cash register itself for inspection by a representative of the Federal Tax Service.
Inspection of the cash register is carried out by an inspector and a specialist* from the technical service center.
*He provides technical support for the cash register, applying the “ Service maintenance”, gluing seal stamps, entering information into the fiscal memory during registration, as well as replacing fiscal memory drives.
When CCP is allowed not to be used
In accordance with the provisions of paragraph 2 and paragraph 3 of Article 2 of Law No. 54-FZ, organizations and individual entrepreneurs, due to the specifics of their activities or the characteristics of their location, can produce cash cash settlements and/or payments using payment cards without application CCP:1. When providing services to the population, subject to the issuance of strict reporting forms (such forms are equivalent to cash receipts), approved by the Decree of the Government of the Russian Federation dated 05/06/2008. No. 359 “On the procedure for making cash payments and (or) settlements using payment cards without using cash registers”.
2. If an organization or individual entrepreneur is a UTII taxpayer in terms of activities falling under UTII (clause 2 of Article 346.26 of the Tax Code of the Russian Federation), as well as in the case of the individual entrepreneur applying the patent taxation system (when carrying out activities in respect of which the laws of the constituent entities of the Russian Federation provide for the application patent system), subject to the issuance of the following document upon request of the buyer:
- sales receipt,
- receipts,
- another document
3. Upon implementation:
- newspapers and magazines,
- related products,
Accounting for trading revenue from the sale of newspapers and magazines and from the sale of related products is kept separately.
4. When selling:
- valuable papers;
- lottery tickets;
- travel tickets and coupons for travel on city public transport.
6. When trading:
- in the markets,
- fairs,
- in exhibition complexes,
- trade shops,
- pavilions,
- kiosks,
- tents,
- auto shops,
- auto shops,
- caravans,
- container-type premises and other similar places.
- from hand carts,
- baskets,
- trays (including those protected from precipitation by frames covered with plastic film, canvas, tarpaulin).
9. When selling ice cream and bottled soft drinks at kiosks.
10. Trade from tanks:
- beer,
- kvass,
- milk,
- vegetable oil,
- live fish,
- kerosene.
12. When accepting glassware and waste materials from the population, with the exception of scrap metal
13. Upon implementation:
- Religious objects and religious literature,
- services for religious rites and ceremonies,
14. When selling at par value:
- postage stamps,
- other marks applied to postal items,
15. If the organization (IP) is located in remote or hard-to-reach areas (with the exception of cities, regional centers, urban-type settlements) specified in the list approved by the government of the Russian Federation
16. Pharmacy organizations and their separate units located in paramedic and paramedic-midwife stations located in rural settlements. They must have a pharmaceutical license.
Note: The above pointsdo not apply :
- on payment agents engaged in accepting payments from individuals,
- on credit organizations and bank payment agents, subagents operating in accordance with the legislation on banks and banking activities.
Getting started with a cash register
When working with a cash register, you can be guided by the Standard Rules for the Operation of Cash Registers when Making Cash Settlements with the Population (approved by the Ministry of Finance of the Russian Federation on August 30, 1993 No. 104), which are applied to the extent that does not contradict Law No. 54-FZ.According to clause 3.8.2 of the Model Rules, the cashier (controller - cashier, seller, waiter, etc.) is obliged to:
- check the serviceability of the blocking devices, refill the receipt and control tape, set the dater to the current date, set the numerator to zeros;
- turn on the machine to the electrical network and, by receiving a zero check, check its operation from the electric drive;
- print two or three checks without indicating the amount (zero) in order to check the clarity of printing of the details on the receipt and control tapes and the correct installation of the dater and numerator;
- Nil checks should be attached to the cash report at the end of the day.
The current date cannot be earlier than the date of the previous Z-report, otherwise the cash register will not switch to current operation mode.
After the trial zero checks have been punched, an intermediate X-report is punched. This daily report does not reset the information in random access memory KKT.
An X-report is a check that displays the contents of counters (by section and by total) of a cash register, while the counter values do not change.
The data displayed in the X-report at the beginning of the day must coincide with the data in the entries in column 9 of the cashier-operator’s journal (form No. KM-4) for the previous day. The same data is reflected in column 6 of the KM-4 journal.
X-reports can be taken to monitor the receipt of revenue during a shift or for the periodic delivery of cash revenue.
Punched X-reports during the day do not in any way affect the amount of accumulated revenue according to the cash register.
X-reports can be produced by sections, shift total and main total. They can be used, among other things, to determine shortages or surpluses in the cash register (X-report data is verified with the amount of actual revenue located in the cash register cash drawer).
The simplest cash registers punch a receipt after entering the amount, specifying the section number and pressing the "enter" key. More complex devices may provide functions for entering prices using a barcode, calculating subtotals and change amounts, working with discounts on promotions, and the like.
In case of a cashier's error, it is necessary to knock out the correct receipt and hand it to the buyer. The incorrect check is canceled and stored. At the end of the day, for such checks, an act on the return of funds to customers for unused cash register receipts is drawn up in form No. KM-3.
The act in form No. KM-3 is drawn up in a single copy upon delivery and registration of revenue for the day. The line “Cash register” indicates the model (class, type, brand) of the cash register on which the incorrect receipt was entered. In the tabular part of this line enter:
Manufacturer number (usually indicated on the cash register itself, in the technical passport),
Registration number of the cash register (can be found in the card for registering the cash register, which is issued by the Federal Tax Service).
In the line “Application program” the name is indicated accounting program, with the help of which operational accounting is organized. If the program is not used, then a dash is placed in this line.
In the “Cashier” column, enter the personnel number of the cashier-operator who entered the check incorrectly. The tabular part of the act reflects the numbers and amounts of each check. Checks are pasted onto a sheet of paper or attached to a document (due to the fact that checks are subject to severe fading, it is better to immediately make a photocopy of them).
The act is signed by the cashier-operator and approved by the manager.
This act is also drawn up if the buyer refuses the purchased product or service and the money is returned to him.
At the end of the day (at closing or upon arrival of the collector), the cashier must:
Prepare cash receipts and other payment documents;
Draw up a cash report and submit the proceeds together with the cash report on the receipt order to the “main cash desk” (or directly to the bank’s collector).
In addition, it is necessary to take readings from sectional and control counters (registers), obtain a printout or remove the control tape used during the day from the cash register.
According to the counters (registers), the amount of revenue is determined at the beginning and at the end. The amount of revenue must correspond to the readings of cash totaling counters and the control tape and must coincide with the amount deposited at the main cash desk (collectors).
At the end of the day, you can first print the X report. Using it, you can check whether the cash in the cash register corresponds to the entered amounts. Then the Z-report is taken. This report clears the information in RAM and enters it into fiscal memory. This operation records the accumulated total of the entered amounts in the cash register memory and closes the fiscal shift (resets the daily revenue counter to zero).
The Z-report reflects not only the data of the control registers at the beginning and end of the working day and the amount of daily revenue, but also total amount money and checks returned to customers, the amount of discounts and canceled checks.
The amount of revenue must match the information on the control tape.
Each report has its own serial number. All reports received at the cash register must be carefully collected and stored (if possible, make photocopies).
Based on the Z-report, the cashier-operator daily draws up a certificate-report in form No. KM-6.
This certificate is used to draw up a cashier-operator report on cash register counter readings and revenue for a working day (shift).
The report is drawn up in one copy daily by the cashier-operator, signs it and, together with the revenue, submits it according to the PKO to the senior (chief) cashier or head of the organization.
IN small organizations with one or two cash desks, the cashier-operator hands over the money directly to the bank collector. The transfer of money to the bank is reflected in the report. Revenue for a working day (shift) is determined by the readings of summing cash counters at the beginning and end of the working day (shift) minus the amount of money returned to customers (clients) using unused cash receipts, and is confirmed by the corresponding signatures of department heads.
When accepting and posting money at the cash desk, the report is signed by the senior cashier and the head of the organization. The report serves as the basis for drawing up a summary report “Information on meter readings of cash register machines and the organization’s revenue” (form No. KM-7).
After the Z-report has been taken, the actual amount of revenue has been determined and verified, entries are made in the cashier-operator’s journal (form No. KM-4).
All entries in the journal are kept by the cashier-operator daily in chronological order in ink or a ballpoint pen without blots. If corrections are made to the journal, they must be specified and certified by the signatures of the cashier - the operator, the manager and the chief (senior) accountant of the organization.
If the readings coincide, they are entered into the log for the current day (shift) at the start of work, and this data is certified by the signatures of the cashier and the administrator on duty (columns 7, 8).
Column 15 of the journal records the amounts issued for checks returned by buyers (clients), based on the data of the Act on the return of money to buyers (clients) for unused cash receipts (form No. KM-3), as well as the number printed per working day (shift) zero checks.
At the end of the working day (shift), the cashier draws up a cash report and, together with it, hands over the proceeds from the cash receipt order to the senior cashier.
If there is a discrepancy between the results of the amounts on the control tape and the revenue, the reason for the discrepancy is determined, and the identified shortages or surpluses are entered in the appropriate columns of the Cashier-Operator Journal.
Cash transactions
In accordance with clause 1.6 of the Regulations of the Central Bank No. 373-P, cash transactions are carried out by a cashier or other employee (hereinafter referred to as the cashier), with the establishment of corresponding official rights and responsibilities, which the cashier must become familiar with under signature.If there are several cashiers in an organization (IP), one of them performs the functions of a senior cashier.
Cash transactions can carried out by the leader.
Note: The paying agent, bank payment agent (subagent), in addition to his own cash book, maintainsseparate cash book to account for cash received by him as part of agency activities.
In accordance with clause 2.1 of Regulation No. 373-P, cash documents of an organization (IP) are drawn up:
- chief accountant;
- an accountant or other employee (including a cashier) appointed by order of the head of the organization (IP).
- manager (in the absence of a chief accountant and accountant).
- payroll statements according to form No. T-49,
- pay slips according to form No. T-53,
- statements,
- bills,
- other documents.
Cash transactions carried out by an organization (IP) are formalized primary documents according to the forms and in the manner approved by the Resolution of the State Statistics Committee of the Russian Federation dated August 18, 1998. No. 88.
According to Information of the Ministry of Finance of Russia No. PZ-10/2012 “On entry into force on January 1, 2013. Federal Law of December 6, 2011 No. 402-FZ “On Accounting”:
“From January 1, 2013, the forms of primary accounting documents contained in albums of unified forms of primary accounting documentation are not mandatory for use.
At the same timecontinue to be mandatory forms of documents used as primary accounting documents, established by authorized bodies in accordance with and on the basis of other federal laws(For example,cash documents
Current issues of foreign economic activity - 2019. Foreign trade contract. Customs value control
A cash register, according to Federal Law No. 54, must be present for every entrepreneur conducting cash transactions. Some businessmen believe that using the device is very difficult and they will not be able to master it on their own. But this is not so - once you figure it out, you will be able to work on almost any CCP model. We will tell you about how to use a cash register : There is nothing complicated about it.
General rules
Before using the cash register, be sure to read the instructions. It contains all the keyboard shortcuts and rules for punching checks. Remember that at the end of the day you need to “reset” the cash register by withdrawing all the cash earned during the day and filing a report in the cash book.
The rules for using a cash register are quite simple.
Who can work with CCP?
Only those people who have entered into an agreement with the business owner on full financial responsibility (or the entrepreneur himself) can operate a cash register. They must also learn how to properly operate a cash register at least at a minimum level (knock out receipts, reset the machine). You can undergo training at the KKT technical service center.
Note:Before the cash register starts operating, the individual entrepreneur or the store director, together with the cashier, must open the drive and the cash register counter, knock out the reporting receipt and check the coincidence of the amounts for the last day with the operator’s audit trail.
The director's responsibilities also include:
- entering accurate readings from the machine into the cash book, certifying the results with your signature;
- registration of the beginning of a new control tape (it indicates the number of the cash register, the start date of its use and the readings of the control register);
- issuing keys to the drive and the device itself to the responsible person;
- issuing small bills and coins to the cashier for change;
- providing employees working with the machine with cash register and ink ribbons.
Cashier responsibilities
Before starting work, a cashier must:
- check the functionality and integrity of the cash register units;
- adjust the date and time, check if the cash register is reset to zero;
- before starting work, you need to knock out a couple of zero checks, checking the functionality of the printing mechanism;
- at the end of the working day, reset the cash register and hand over the cash to the director.
Rules for working with cash registers may differ - read the instructions
How to work with CCP
Let's figure out how work with a cash register: step by step actions. First of all, turn on the device. Some devices are turned on by a button on the rear panel, some by turning the key to the REG position. The display should show zeros: this means that everything is working normally. The further algorithm of work looks like this:
- Authorization. Some cash register systems begin to work only after the employee is authorized. To do this, you will need to enter your service number and password or use a special card.
- The sale is carried out by entering the required amount. Enter the correct price for the item using the number keys. Then click the product classification button (usually they are divided into groups, for example: clothing, shoes, food). Some cash registers can read the barcode of products, automatically knocking out the required amount. Then click the “Payment” or “Cash” button and the purchase will be completed.
- If you have any discounts on the full price, you can get them directly on the device. Enter it full price, then select a product category, enter the discount amount and click the “%” button (for example, 15%).
- If you need to enter multiple various items in one check, then enter their price and press the category key. Repeat this process until you enter all the products, then click “Payment”.
- A zero check is issued simply by clicking on the “Payment” or “Cash” button.
These are the simplest rules for using a cash register. You can learn more about complex operations from the instructions for your device.
Replacing the ribbon
let's consider how to insert a tape into a cash register - this has to be done quite often, so it is necessary to bring this process to automation.
Inserting the tape is not difficult: practice a couple of times and you will learn how to
Details
Becoming a cashier is not that difficult. The key thing to do is learn how to handle the cash register. Training a cashier on a cash register, however, is short and simple. But it is mandatory.
Every entrepreneur working with cash must have a cash register installed. This is what current legislation requires.
Even individual artisans must register their sales through cash register systems, not to mention large stores and retail networks, be it grocery hypermarkets or large stores household appliances, car showrooms, etc. Accordingly, someone must work with the cash register. As a rule, this is done by a specially designated employee - a cashier.
Where can I get training to operate a cash register?
Many retail enterprises conduct cash register training on their own. Any person who has the desire to master this technique can master this wisdom. Learn this long years no need, a week’s practice under the guidance of an experienced employee and the newcomer will be able to begin performing his duties independently.
There are no special restrictions for applicants for this position, but, basically, it so happens that women work at the cash register. This is due to the fact that women often need such unskilled work, since it is not always possible to find another job with the same benefits.
Advantages of working as a cashier: work within walking distance from home, rich supply on the job market, low starting requirements for experience and qualifications, while being quite competitive wage, the opportunity to work in shifts and have free time, the opportunity to master related specialties, such as accountant, merchandiser, salesman. As you can see, training a cashier to work behind a cash register is not difficult; there are many advantages to such a profession.
However, there are also disadvantages. It is necessary to constantly maintain concentration, be attentive, welcoming and friendly.
The disadvantages also include the fact that the routine duties of a cashier are quite monotonous. Before starting work, the cashier must: check whether the cash register entrusted to him is working, set the date and time, reset the cash register. Also, before starting work, the cashier must knock out several zero checks, thereby checking the functionality of the printing mechanism. At the end of the work shift, the cashier resets the cash register and hands over cash to an authorized employee or collector.
It is important to understand that cash register training involves more than just keystrokes. During the learning process, future employees learn that the cash register needs servicing.
The cashier enters the readings of the cash register into the cash book and confirms their correctness with his signature. Each new roll of control tape must also be decorated - the device number, date and control register data are indicated on the tape. At the beginning of the working day, there should be small change in the cash register, which the cashier receives from the person in charge. You also need to know and be able to do all this.
What should a cash register cashier know?
IN qualification directory professions, the knowledge that a cash register operator must have is listed:
- Know the design of the cash register and the rules of its operation, be able to perform settlement operations on the cash register various types;
- Be able to recognize signs of malfunction and eliminate minor breakdowns;
- Know and comply with the regulatory legislation on the use of cash registers in cash settlements with customers;
- Know the signs of solvency of money;
- Ensure service safety.
There are two mandatory conditions devices for the cashier position. Those who work with a cash register must sign a liability agreement and before starting work they must learn how to properly operate the cash register. If the first is achieved easily, then to gain knowledge you need to learn.
Training in working with a cash register at courses
If you want to get a job in an organization that does not provide preliminary training for new employees, it makes sense to undergo cash register training at short-term specialized courses conducted by cash register and equipment service centers. Having received a cashier's certificate, you can expand the range of possible jobs.
Upon completion of the course, the cashier knows the work procedure thoroughly, the action algorithm looks something like this:
The cashier clearly states the amount calculated for the purchase, receives money from the buyer according to the value indicated on the price tag, enters the purchase price into the cash register, in accordance with the operating rules, prints a receipt, clearly states the amount of change due, and issues it along with the receipt to the buyer.
Cashier training on a cash register is carried out, for example, by such centers as: “MaxMaster”, TsTO VESTOR, service center Maintenance cash registers Garant Service, LLC Service-KKM and many, many more.
After undergoing instruction in such a center, you will master the necessary skills, learn basic operations on a cash register, and understand whether such work is suitable for you, since in practice you will be able to more clearly imagine the work process. It cannot be said that the work of a cashier is very interesting, but it is worthy of respect and has a lot of advantages. This might be just what's right for you.